COGS Deadlines **(prior to April 2008*)**

A student may be considered for acceptance into the departmental PhD program for up to three years from the time of entry into the Atmospheric Sciences graduate program. For a student entering the department during the autumn quarter and not granted any extensions, the formal deadline for application to the COGS will be the Autumn quarter of the student’s fourth year in residence.

Application Procedure and Deadlines (prior to April 2008*)
Application to the COGS consists of the following:

1. Letter of Application
2. Completion of Course Requirements
3. Public Seminar
4. Submission of Evaluation Materials
5. Recommendation Letter from Supervisory Committee

Deadlines for upcoming quarters
Fall Quarter 2010

*Deadlines for students following new qualification procedures, revised April 2008, can be found here.

1. Letter of Application - student must submit a letter of application* to the Student Services Coordinator (Samantha Scherer) and his/her supervisory committee, requesting admission to the PhD program. Letter must state the quarter in which the student is requesting admission, their choice of evaluation option, and which COGS procedures are being followed (ie. old or new; this page contains instructions for old procedures).
*Note: Letter of Application may be submitted as an email, as long as it includes all required information listed above.

DEADLINE: At least six weeks prior to the first day of the quarter of application; for students applying in fall quarter, letter of application must be submitted by the last day of spring quarter.
Back to top

2. Completion of Course Requirements - student must finish all required graduate courses prior to evaluation by COGS.

DEADLINE: Course requirement must be met by the end of the quarter preceding the quarter of application.
Back to top

3. Public Seminar and Defense - Regardless of the basis for evaluation, the student will be expected to give a seminar on his/her research prior to evaluation by COGS. Written comments concerning the student's qualifications will be solicited from departmental faculty in advance of the evaluation. Scheduled COGS seminars will be posted here for future reference.

DEADLINE: The seminar should be given at least one quarter prior to submission to COGS. Contact one of the departmental seminar coordinators to reserve a date and time for the seminar at least four weeks ahead of the propsed date. Once the seminar is reserved, email the course number (ie. ATM S 523), date, time, and location to the Student Services Coordinator (S. Scherer) who will then notify the COGS and post it on the COGS seminar page.
Back to top

4. Submission of Evaluation Materials - student must choose one of the following three evaluation options and submit relevant materials to the Student Services Coordinator (S. Scherer) by the deadline listed below:

(1) A student entering the department, having already earned an M.S. degree in Atmospheric Sciences or a closely related discipline, may submit his/her thesis for evaluation by COGS in the last week prior to the autumn quarter of his/her second academic year in the department.

(2) A student may submit a draft of his/her M.S. thesis for evaluation by the COGS. The thesis draft must have been read and approved by the student's supervisory committee prior to submission to the COGS (committee will confirm this in their letter of recommendation.)

(3) A student may submit, for evaluation by the COGS, the manuscript of a journal article on which the student is lead author. The manuscript must have been submitted to a refereed journal prior to submission to the COGS; student must confirm journal submission with Student Services Coordinator (S. Scherer) by the deadline below.

DEADLINE: 3pm on the first Friday of the quarter of application.
For Autumn Quarter 2010, deadline is 3pm, Friday October 1
Back to top

5. Recommendation Letter from Supervisory Committee - once a student has submitted a letter of application, the Student Services Coordinator (S. Scherer) will contact the student's supervisory committee chair with a request for a letter of recommendation from the committee in support of the student's application. Guidelines for the content of this letter can be found here. The supervisory committee should read and sign the letter prior to submission. The student's committee chair is responsible for submitting the recommendation letter by the deadline below.

DEADLINE: 3pm on the first Friday of the quarter of application.
For Autumn Quarter 2010, deadline is 3pm, Friday October 1
Back to top

DEADLINES FOR UPCOMING QUARTERS

If you are applying to the COGS in Autumn Quarter 2010:

Fri June 11, 2010 - Submit Letter of Application
Fri June 11, 2010 - Completion of Course Requirements
March 29 - June 4, 2010 - Give Public Seminar
Fri Oct 1, 2010 - Submit Evaluation Materials
Fri Oct 1, 2010 - Submit Recommendation Letter from Supervisory Committee

DEFINITION OF TERMS:
Quarter of Application/Submission - the quarter in which student wishes to be considered for entry into the PhD program; also the quarter in which student gives public seminar and submits evaluation materials on the last Friday preceding.

Thesis Draft - does not need to be a final draft of the M.S. thesis but should include substantial progress towards the final draft; supervisory committee should be familiar with the most recent draft prior to composing the recommendation letter.

COGS Deadlines (prior to April 2008*)

COGS Deadlines **(prior to April 2008*)**